Commission period (sample month)
- Status
- Locked
- Employees
- 3
Staff, shifts and commission
Veterinary clinic staff management: shifts, leave and commission on one screen
VetBis brings staff management into your veterinary clinic software. Staff profiles and permissions, weekly shift schedules, leave requests and approvals, tasks and team chat sit in one place. Commission is calculated from sales and consultations by rule, then locked and approved at the end of each period.
Live flow
| Dr. Elif Sample | Deniz Sample, technician | Can Sample, reception | |
|---|---|---|---|
| 08:00 | Morning shift08:00–16:00 | Morning shift08:00–12:00 | |
| 12:00 | Afternoon shift12:00–20:00 | ||
| 16:00 | Leave approved16:00–20:00 | ||
| 20:00 | Night duty20:00–24:00 |
- Shift
- Awaiting approval
- Approved
Live flowLeave request approved 2 / 2
Steps
- 1Leave request pending
- 2Leave request approved
Sample data: names and shifts are fictional.
Live flow
From shift to approved commission: a team's month
A shift is planned, leave is approved, a task is closed; sales and exam records are calculated with the commission rule, and the period is locked and approved.
Live flowPeriod approval 5 / 5
Steps
- 1ShiftThe shift plan by staff member and hour lives in one roster.
- 2LeaveThe employee opens a request; the manager approves or rejects it with a reason. The approver and time are recorded.
- 3TaskTask and checklist cards move from pending to completed.
- 4Commission ruleA date-based percentage rule per employee and activity type is applied to the sales and exam amount; the calculation is previewed.
- 5Period approvalA draft period is locked and a locked period is approved; it does not change afterwards.
Sample screen: names and amounts are fictional.
How it works
You create a staff record once. Shifts, leave, tasks and commission all attach to the same person.
- 1
Open the staff profile
Add the employee, give them a role and branch access. Where needed, add or restrict individual permissions on top of the role.
- 2
Plan shifts and leave
Assign shifts by day and time. Employees enter leave requests; the manager approves or declines with a reason.
- 3
Assign the daily work
Create tasks, set priorities and generate recurring work from templates. Talk to the team in the same place with built-in chat.
- 4
Calculate commission by rule
Set a percentage per employee and activity type. Open a period, preview it, lock it and approve it.
What staff management covers
Each capability maps to a piece of the team's everyday work.
Leave requests and approval
Annual, sick, personal, maternity, paternity and unpaid leave. A request starts as pending; it is approved, declined with a reason, or cancelled by the employee. The approver and the time are recorded.
Commission rules
A rule per employee, for sales or consultations, with a percentage and an effective date. A rule can be ended while earlier periods keep their calculation.
- Staff profiles and roles
- A staff list, profile cards, role assignment and branch access. On top of the role you can add or restrict individual permissions per user.
- Shift planning
- Plan by date and time range with morning, afternoon, night and full-day shift types. Shifts can be edited, annotated and removed.
- Tasks and task templates
- Tasks with low, medium, high and urgent priority, and pending, in progress, completed, cancelled and overdue statuses. Recurring work is generated from templates.
- Checklists
- Checklist templates for step-by-step routines such as opening, closing and cleaning.
- Team chat
- Channel-based team messaging with a member list and message feed. Internal conversation stays next to your patient records.
- Equipment register
- Clinic equipment is kept on record and can be set aside as a bookable resource for appointments.
- Commission preview and periods
- Preview the calculation when you open a period. A draft period is locked, a locked period is approved, and the approver and time are recorded.
- Commission calculation report
- The sales and consultation activity that drives commission is reported per employee.
Team channel without another tool
Channel-based team chat, a member list and a message stream live inside the clinic software.
Team member:
Is the closing checklist done?
Dr. Elif Sample
17:55Team member:
Equipment check is left, ten more minutes.
Deniz Sample
17:57Team member:
Okay, close the task when it is done.
Dr. Elif Sample
17:58Steps
- 1First message
- 2Reply
- 3Confirmation
What changes in the clinic
- Shifts live in one source
- Who works which shift on which day: everyone looks at the same plan. A change goes into the plan, so no copy of the list goes stale.
- Leave decisions are on record
- The request, the approval or the reason for declining, and the approver all stay in the system. Nobody has to ask later who signed off.
- Commission is not worked out by hand
- Rules are dated; when a period opens, the calculation comes from sales and consultation records. A locked period ends the argument because it cannot change afterwards.
- Recurring work does not slip
- Task templates and checklists produce closing and cleaning work with the same steps every day.
- Access follows the job
- Roles and branch access, plus per-user permission settings, mean each person sees only the screens their work needs.
Features that work alongside this flow
Appointment scheduling
Working hours, vet calendars and equipment resources work together with appointments.
Reporting
Vet performance and revenue reports show the data commission is built on.
Billing
The sales that count toward commission come from billing and cash records.
Multi-branch
Staff branch access and shifts are managed per branch.
Mobile app
Shift, leave, task and commission screens are also in the mobile app.
Beta
Frequently asked questions
You define a commission rule for an employee and an activity type (sales or consultations) with a percentage and an effective date. When a period opens, the calculation is previewed, then the period is locked and approved.
No. Rules are dated. You can end one rule and start a new one; locked and approved periods do not change.
You assign an employee a day, a time range and a shift type (morning, afternoon, night or full day). A shift can be edited, annotated and removed.
A request starts as pending. An authorised user approves it, or declines it with a written reason, and the employee can cancel their own request. The approver and the time are recorded.
The mobile clinic app includes shifts, leave requests, tasks, team chat and commission screens. The mobile app is currently in beta.
No. Salary, social security and payroll calculation are out of scope. The module covers shifts, leave, tasks and commission.
Manage your team from one place
Try VetBis free for 7 days. Set up your shift plan, define a commission rule and preview a period.