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Vaccination tracking and schedule

Veterinary vaccination tracking: vaccine packages, automatic plans and a compliance report

VetBis veterinary vaccination tracking turns your clinic's vaccine packages into a dated dose plan for each patient. The vet administers and records the dose, reception sees upcoming and overdue vaccines in one list, and the manager follows the whole clinic with the vaccine compliance report.

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Puppy package

Target species: dog

4 doses

Package price

₺1,800

  1. Nov 2

    Combo vaccine, dose 1

  2. Nov 23

    Combo vaccine, dose 2

  3. Dec 14

    Combo vaccine, dose 3

  4. Dec 21

    Rabies

Sample package; name, doses and price are for illustration only.

Steps

  1. 1Package
  2. 2Dose 1
  3. 3Dose 2
  4. 4Dose 3
  5. 5Rabies

Pick a package, preview the schedule, create the doses, follow compliance

A vaccine package for a puppy is picked; VetBis previews the doses with their dates, the plan is written to the patient, the administered dose is completed and the clinic-wide picture shows on the compliance card.

Waiting for provider

Reminder

  • Max, dose 2 reminderSMSWaiting for providerWaiting for provider

Sample patient Max; package, dates and counts are for illustration only.

Live flowReminder 6 / 6

Steps

  1. 1Pick a packageSpecies, breed and the vaccine package are chosen on the patient card. The package price and its doses are visible.
  2. 2Plan previewVetBis lists the doses with their dates. The vet checks the dates; no dose is written to the patient before it is confirmed.
  3. 3Doses are createdThe confirmed plan is written to the patient. Each dose shows in the patient's file with its planned date.
  4. 4Dose administeredThe vaccine is given in the exam and the matching dose is completed. A dose that will not be given is cancelled.
  5. 5ComplianceThe tracking summary shows upcoming and overdue doses; the vaccine compliance card on the clinic dashboard gives the overall picture.
  6. 6ReminderA reminder item enters the queue but is not sent until a provider is configured; its status plainly reads Waiting for provider.

Vaccine definitions, packages and dose actions

You define the vaccines your clinic uses and the packages made from them once. From then on, every patient's plan comes from those definitions.

A vet holding a Labrador puppy, a monitor behind showing a vaccine plan in turquoise blocks, vaccine vials in the foreground

  • Vaccine definitions

    The vaccines your clinic uses are defined and administration is written to the patient's file.

  • Vaccine packages

    You group doses such as a puppy series or an annual booster into a package. A package has a target species and a package price, so you can see the difference from the single prices.

  • Dated vaccine plan

    When a package is picked the doses are previewed with their dates. The confirmed plan is written to the patient and each dose takes its place on the calendar.

  • Complete or cancel a dose

    A dose that is given is completed, a dose that will not be given is cancelled. The plan always shows the current state.

Dose administration, overdue list and compliance report

A vaccine given in the exam is written to its dose. The tracking summary lists upcoming and overdue doses; the dashboard card and the report give the same information for the whole clinic.

Gloved veterinary technician preparing a vaccine syringe, vials and alcohol wipes on the table, a rabbit on a towel behind

Dose administration

When the vaccine is given during the exam the matching dose is completed and the record is written to the patient's history. A dose that cannot be given is cancelled.

Exam management
Veterinarian at reception reviewing a green and orange vaccine status list on a monitor, a customer with an Australian shepherd waiting beside

Overdue and upcoming vaccines

Reception sees whose vaccine is due without opening the patient file. The vaccine compliance card sits on the clinic dashboard and the vaccine compliance report in the reporting area.

Reporting and the vaccine compliance report

Vaccination card printout and the plan everywhere

The vaccination card is printed as a ready printout with print templates, and you can edit the template to suit your clinic. The vaccine plan and tracking are in the mobile clinic app as well.

Vaccination card: Max

Combo vaccine, dose 1
Nov 2
Combo vaccine, dose 2
Nov 23
Rabies
Dec 21
Up to date

Vaccine plan: Max

Package
Puppy
Doses
4
Next dose
Nov 23

Steps

  1. 1Vaccination card
  2. 2Vaccine plan printout
Veterinarian in teal scrubs vaccinating a kitten on an exam table while the owner watches, an open laptop with a vaccine schedule on the side counter

Mobile clinic app

The vaccine plan and vaccine tracking can be managed from your phone too. The app is in beta.

Beta
Forms and print templates

Features used alongside

Frequently asked questions

Not today. Reminder rules can be defined; SMS, WhatsApp and email sending starts once a messaging provider is connected. For now you see overdue and upcoming vaccines in the tracking list and call the owner yourself.

No. The plan comes from the vaccine package you defined. The vet picks the package for the patient, previews the dates and confirms them. Which vaccine to give stays the vet's decision.

A package is a group of doses sold and given together, for example a puppy series. You enter a name, target species, package price and the doses in it, so the difference between the package price and the single prices is visible.

Yes. The data migration wizard can import vaccine history from your current software as a CSV file. A preview and row validation show faulty rows before anything is imported.

The vaccine tracking summary lists upcoming and overdue doses. The vaccine compliance card on the clinic dashboard and the vaccine compliance report in the reporting area show the same picture for the whole clinic.

Yes. A vaccination card is available among the print templates. You can change the template to match your clinic's name and layout.

Set up your vaccine plan this week

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