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e-Documents

Provider pending

Veterinary e-Invoice, e-Archive and e-SMM

Choose the document type, edit the document, cancel it and follow its status. e-SMM is a separate document type for the freelance receipt of a self-employed veterinarian. The provider connection to the tax authority does not exist yet; today VetBis cannot send official documents.

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Sample document flow

e-Invoice

Recipient
Registered taxpayer
Status
Queued
Provider pending

e-Archive

Recipient
Individual client
Status
Queued
Provider pending

e-SMM

Issued by
Self-employed veterinarian
Status
Queued
Provider pending

Cash register receipt

Sale
Retail
Status
Recorded
Provider pending

Live flowCash register receipt 4 / 4

Steps

  1. 1e-Invoice
  2. 2e-Archive
  3. 3e-SMM
  4. 4Cash register receipt

Document records exist today; sending arrives with the connection

In VetBis the e-document record opens in the same flow as billing: you choose the document type, edit it, cancel it and see its status. The provider that would send officially is not connected, so today there is no sending, acceptance or rejection notice. Once connected, queued documents will be passed on through integrations.

  • e-Invoice

    Invoice issued to taxpayers (businesses) registered with the tax authority.

  • e-Archive

    Invoice issued to recipients who are not e-Invoice taxpayers, and to individuals.

  • e-SMM

    The freelance receipt issued by a self-employed veterinarian.

  • Cash register receipt

    Receipt record for retail sales; no cash register provider is connected.

Which document you must issue depends on your accountant.

Sample document flow

An invoice is issued, queued, and waits for the provider

e-Document queue

  • ARC-0001 · e-ArchiveIndividual clientProvider pendingNo provider connected
  • SMM-0001 · e-SMMPet ownerProvider pendingNo provider connected

A document's path

  1. Prepared
  2. Queued
  3. ProviderStops here today
  4. Sent
  5. Accepted / rejected
Once a provider is connected

Live flowOnce connected 4 / 4

Steps

  1. 1Invoice issuedThe document type is chosen and the document is prepared in VetBis.
  2. 2Enters the queueThe document joins the sending queue with the Queued status.
  3. 3Waiting for providerWith no provider connected, the document waits in this state.
  4. 4Once connectedSending and an accepted or rejected reply happen only after a provider is connected; none today.

Document type selection, editing, cancellation and queue statuses

On the document screen you first choose the type, then edit the document and cancel it if needed. Of the statuses below, solid outlines are used today; dashed ones only mean something once a provider is connected.

Queue statuses

  • Queued
  • Cancelled
  • Sent
  • Accepted
  • Rejected
Veterinarian preparing a freelance receipt at a desk
Neatly arranged document binders in an accounting room

Document archive

Issued documents appear with their statuses on the document screen and stay tied to the same client record as your invoice.

Receptionist handing a printed invoice to a pet owner at the front desk

Document ready, sending pending

Once a provider is connected

Provider pending

Features used alongside documents

e-Invoice: frequently asked questions

No. Document issue, cancel and status screens exist, but the provider connection for sending to the tax authority has not been set up. For official sending, keep using your current provider.

e-SMM is the electronic freelance receipt, a document type issued by self-employed veterinarians. Ask your accountant which document you need to issue.

Queued documents will be sent and the accepted or rejected reply will be tracked as a status. We do not give a date; the current state is written on the integration status page.

No, there is no ready-made accounting software integration.

Start your document records today

Prepare your invoices in VetBis; keep using your current provider for official sending.

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