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Field veterinarian entering an insemination record on a tablet in a barn
Insemination records

Artificial insemination record software: records, follow-up plan and mobile entry

Insemination date, method, sire details and the vet who performed it live in one record. The pregnancy check and expected birth date follow from the same record, and you can enter it in the field from a phone.

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Follow-up: day 21

Sample record · pregnancy check

Check pending

One insemination record from entry to result

In VetBis an insemination is a single clinical record linked to the animal's patient file: date, method, sire details and the staff member who performed it stay together. The pregnancy check date and result are followed from the same record. A record entered in the field with the mobile clinic app shows on the web screen when you are back; the performer is picked from the staff record.

Live flow example

Insemination record (sample)

Animal
Daisy (sample)
Insemination date
3 Oct 2026
Method
Artificial
Sire
Sample sire A
Performed by
Sample vet
Check date
24 Oct 2026Check pending
Create record
  1. 3 Oct 2026Planned

    Record opened

    Artificial · Sample sire A

  2. 3 Oct 2026Applied

    Insemination performed

    Performed by: Sample vet

  3. 24 Oct 2026Check pending

    Pregnancy check planned

    Check date is on the record and tracked in the list

  4. 24 Oct 2026NowPregnant

    Check result recorded

    Expected birth date shows in the record detail

  1. PlannedCancelled
  2. AppliedNot pregnant
  3. Pregnant

Live flowResult recorded 4 / 4

Steps

  1. 1Record openedAnimal, date, method, sire and performer are entered.
  2. 2Insemination performedThe record moves to the applied status.
  3. 3Check date arrivesThe planned pregnancy check date is followed in the list.
  4. 4Result recordedThe check result is saved as pregnant or not pregnant.
Veterinarian in gloves preparing equipment for insemination

What an insemination record holds

The web clinic screen and the mobile clinic app carry the same fields.

  • Date and method

    Artificial or natural method, insemination date and notes.

  • Sire details

    Which sire was used for which animal is kept on the record as text.

  • Performing staff

    The vet or technician who performed it is picked from the staff record.

  • Pregnancy check

    The planned check date and the date the check was done are kept apart; a check date cannot be earlier than the insemination date.

  • Expected birth date

    The expected birth date is added to the record and shown in its detail.

  • Edit and cancel

    A record can be corrected after it is applied. A cancelled record is not deleted; it stays with its reason.

Record entry and follow-up plan

Veterinarian's hand entering an insemination record on a phone

Record entry

Pick the animal, then enter the date, method and sire details. The record links to the animal's patient file, so owner details are not typed again.

  • List and detail view
  • Entry from a phone in the field
  • Performer selection
Veterinarian and farmer discussing the follow-up plan on a tablet calendar at the barn entrance

Follow-up plan

Add the pregnancy check date to the record. The list shows which inseminations are waiting for a result; once the check is done, the result and date are recorded.

  • Planned and actual check dates kept apart
  • Pregnant or not pregnant result
  • Expected birth date
Mobile app in beta

Records from the mobile app

Insemination screens are also in the mobile clinic app. A record entered in the field shows in the same patient file when you are back at the clinic.

See the mobile app

New insemination

Animal
Daisy (sample)
Method
Artificial
Date
3 Oct 2026

Insemination records

Spot (sample)
Planned
Daisy (sample)
Applied
  1. Record reached the clinic

Live flowSame record at the clinic 2 / 2

Steps

  1. 1Entry in the fieldAn insemination record is entered from the phone.
  2. 2Same record at the clinicThe web screen shows the up-to-date list and detail.

Features used together with this flow

Frequently asked questions

The animal, insemination date, method (artificial or natural), sire details, performing staff, pregnancy check date, expected birth date and notes.

When the check is done you record the result as pregnant or not pregnant. The planned check date and the actual check date are kept apart; a check date cannot be earlier than the insemination date.

Yes. Insemination screens are also in the mobile clinic app. The mobile app is currently in beta.

No. Insemination is a clinical record tied to a patient. Herd lists, milk yield and feed tracking are outside this module.

Keep insemination records in one place

Try VetBis free for 7 days. Open an insemination record, enter the pregnancy check date and follow it through.

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